Our custom DM systems can be applied to automate and facilitate complex data processing. The solutions incorporate smart tools to handle intellectual capital efficiently and appropriately, thereby supporting systemized data management, full visibility into enterprise workflows and staff productivity.
We offer the following perks of user- and process-oriented solutions:
DM solutions allow for storage of documents that can be simply uploaded or directly scanned into a file system, database or both. Stored files are subjected to further indexing, which facilitates the management of document metadata and overall document flow processes.
This complex and powerful service is used to process stored documents. It enables intelligent search by basic or specific document identifiers or metadata. Built-in indexing enhances search performance in terms of search results precision and time saving.
Tracking of document versions becomes essential in companies with diverse information that is often modified by different users and maybe from different locations. DM systems with versioning enable employees to access, compare, reverse changes, add and view annotations.
With automated workflows companies streamline repetitive processes. It is possible to create workflow rules for documents distribution, tasks assignments, document sharing, revision and approvals, notifications and for many other purposes. All these actions can be backed up by mobile apps.
It is vital to keep documents secured by controlling accessibility. Access level can be set up per single file, folder, category, or even a dedicated workspace. Converted into digital copies, business records for legal compliance and other documents can be stored and managed in the most efficient and secure way.
DMS can be fully or partially integrated with 3rd-party products: CRM, ERP, intranet, extranet, advanced file sharing to accelerate document processing. Within a single environment, users can retrieve, edit and upload files directly to the DMS repository.